[01] COURSE INTRODUCTION

As Malaysia rolls out e-Invoicing in phases, HR departments must now prepare beyond payroll and claims—extending compliance into areas such as freelance contracts, benefits, employee reimbursements, and staff accountability. This one-day hands-on course empowers HR practitioners and policy drafters to integrate e-Invoicing readiness into HR workflows and documentation, while aligning with LHDN requirements and internal controls.

Through interactive sessions, case studies, and guided policy drafting exercises, this program ensures that participants leave with ready-to-use content and a clear action plan for policy implementation.

[02] COURSE OBJECTIVES

By the end of the course, participants will be able to:

• Understand the regulatory impact of e-Invoicing on HR-related processes

• Identify all HR transactions requiring e-Invoice compliance

• Draft and revise HR policies to reflect documentation, approval, and system requirements

• Address data privacy, consent, and employee accountability

• Implement rollout and training strategies for successful policy adoption

[03] COURSE OUTCOMES

By the end of the course, participants will be able to:

• Understand how e-Invoicing impacts HR-related processes

• Identify affected areas such as claims, reimbursements, and freelance payments

• Draft HR policies that align with e-Invoicing compliance

• Develop SOPs for timely and accurate submissions

• Integrate HR policies with HRIS, payroll, and finance systems

• Address data privacy and employee accountability in policies

• Plan effective policy rollout and staff communication

[04] WHO SHOULD ATTEND

This program is designed with the following stakeholders in mind:

• HR Managers

• HR Executives

• Payroll Administrators

• HR Policy Writers

• Compliance Officers

• HR Business Partners

• Finance-HR Liaisons

[05] DATE, TIME & FEE

Date:           25 July 2025 (Fri)
Time:           9.00am - 5.00pm
Mode:          Online/ Interactive

FEE

[ HRDF Claimable ]

   - Early Bird Offer (before 7 Jul 2025) – RM 650
   - Special Offer (before 21 Jul 2025) – RM 700
   - Normal Fee – RM 750

- Fee includes Course Notes, Certificate of Completion and 8% Service Tax

OFFER  

- 10% Cashback for SST2u Learner Card+ (SLC+) members. T&Cs applied.

[06] COURSE OUTLINE

Module 1: Understanding E-Invoicing & Its Impact on HR

• Overview of LHDN’s e-Invoicing mandate

• Key components and workflow of e-Invoicing

• How HR functions intersect with finance, procurement and invoicing systems

• Importance of internal controls and employee accountability

Module 2: HR’s Role in E-Invoicing Compliance

• Identifying HR processes linked to invoicing (claims, allowances, freelance/staff payments):

 – Reimbursement claims (travel, accommodation, utilities)

 – Freelance & gig worker payments

 – Allowances, bonuses, commissions

 – Petty cash reimbursements & staff purchases

 – Policy setting for capped purchases

 – Submission timelines, receipt format, digital retention

 – How e-Invoice applies when staff buy on behalf of company

• Collaboration between HR, finance, and IT departments

• Defining staff responsibilities and approval workflows

• Managing supporting documentation digitally

Module 3: HR Policy Drafting to Support E-Invoicing

• Elements of an effective HR policy

• Data protection, privacy, and consent clauses

• Drafting clauses for:

 – Timely submission of claims

 – Digital documentation format and storage

 – Approval matrix and authorization

 – Disciplinary action for misuse or non-compliance

• Integration with HRIS, Payroll & Finance Systems:

 – Aligning reimbursement approval with system-generated invoice trails

 – Mapping finance system output to HR policy clauses

 – HRIS alerts & audit trails for digital submission and retention

Module 4: SOP Development & Policy Application

• SOPs for e-Invoice-compliant:

 – Claims submission

 – Freelancer engagement

 – Cash advances & settlements

 – Staff procurement on company behalf

• Shared Services Coordination (for MNCs & Large Enterprises):

 – Regional/centralised HR or Finance operations: common pitfalls

 – Internal service-level agreements (SLAs) for e-Invoice processing

 – Multi-country compliance and documentation control

Module 4: Case Study & Sample Policy Drafting

• Review of sample e-Invoicing-related HR policy

• Group exercise: Drafting a policy section (e.g., Reimbursement & e-Invoicing Submission SOP)

• Peer feedback and discussion

Module 5: Implementation & Communication

• Policy rollout strategies

• Communicating with employees

• Training, FAQs, and accountability tracking

• Periodic review and updates

Q&A and Wrap-Up

End of Training

[07] TRAINER PROFILE

SONG X.H.

HRD Corp Accredited Trainer, HR Practitioner

Song is a passionate and experienced HR practitioner, certified trainer, and personal development coach. A member of both the Malaysian Institute of Human Resource Management (MIHRM) and the Society for Human Resource Management (SHRM), she is also an HRD Corporation Accredited Trainer and Certified OSHA Coordinator.

With over a decade of hands-on experience in SMEs and multinational companies, Song has helped numerous organizations establish effective HR structures, align with Employment Act requirements, and avoid industrial relations pitfalls.

Her expertise spans personal development, leadership, and HR transformation. She has conducted dynamic workshops and consultations for HR teams, especially in regulatory compliance, employee engagement, and CSR initiatives. Her efforts have contributed to award-winning CSR performances, particularly in the hospitality sector.

Deeply committed to continuous learning, Song enriches her programs with tools such as DISC profiling, Design Thinking, and experiential learning techniques. She is a Certified Hypnotherapist (IHA). Multilingual and versatile, she regularly trains employees across industries including retail, manufacturing, and hospitality.

[08] ENQUIRY & REGISTRATION

Enquiry: yes@sst2u.com

Contact:

   - Whatsapp Only (012 - 824 8874)
   - Teo (011 - 3178 9203)
   - Logesh (012 - 503 0346)
   - Siti (012 - 383 8603)
   - Nisa (019 - 851 5134)
   - Central Region (03 - 8604 7270)
   - Northern Region (04 - 222 6850)
   - Southern Region (07 - 213 3676)
   - East Malaysia (011 - 3178 9203)